Cash Procedure - End of week
1: Cash lifts
Cash lifts are performed by taking excess notes out of each till(no more than
50 in notes should be left in each till) and recording the value for each note
(i.e 50s, 20s, 10s) on a cash lift sheet.
This information should then be recorded on the computer by selecting cash
lift from the side menu(within cash management) and then entering it on the
relevant till. It is best to perform cash lifts for one till at a time and before
confirming, it is important to check that the figures from the cash lift sheet
match what you are entering on the computer.
Only ever enter cash lifts once
2: location balancing: Tills
Once you have entered a cash lift on the computer, it is time to count each till
to get the value of both coins, notes and saving stamps.
This information should be recorded on a Daily rollover sheet. Once you
have counted a till, you are required to enter this information onto the
computer. This is achieved by selecting Location Balancing from the side
menu of the main cash screen and then entering your count for each relevant
Upon entering this, the computer will show if there are any cash
discrepancies. This information, whether - or + should be written on your daily
roll over sheet at the side of the relevant till.
If there is a discrepancy of 5 or more, you will have to leave a reason on the
computer by clicking the menu that appears at the bottom. If you do no know
a reason, then choosing Still under Investigation is the best option.
Please note, if tills have been balancing at close of the previous day,
you will need to enter those figures again on Sunday morning.
3: Location Balancing - The Safe
The safe is balanced by counting the contents of all cash and saving stamps.
Notes should be counted into bundles of 1000 and placed and sealed into
the relevant bags(red for 20s, blue for 10s). All loose change(i.e bags of
20) and full bags of change(i.e the delivered bags from sunwin) should also
be counted. This information is recorded on a safe balancing sheet. Once you
have counted all monies, you will need to add up and gain a total to enter on
the computer under location balancing and then by selecting safe.
Please note that saving stamps are not included in the safe total but should
be entered separately on the computer under saving stamps on the safe
Loose change bags are counted as follows:
2 coins = 20
1 coins = 20
50p coins = 10
20p coins = 10
10p coins = 5
5p coins = 5
2p coins = 1
1p coins = 1
End of week:
To sign off the cash, all locations should be entered on a sunday. Once this is
complete and you are happy your figures are correct, you will be taken to a
summary screen. To sign off the cash, you need to enter your password that
you use to log into the computer. Before doing this, please print the summary
by clicking on the small printer symbol.
All bundled notes and loose notes(excluding 5 unless there are a high
number) should be checked and sealed. A pay in slip(cheque book) should be
filled in displaying the totals for each note. This should be placed into a
sealed banking bag along with all monies you have recorded. The total of
your banking should be recorded at the side of your pay in slip and is left in
the cheque book for reference. Once sealed, place your banking bag in the
safe and lock the safe.
It is advisable to have 2 people present to ensure this is done correctly.