Ford's Innovative Customer Relations Programs Increase Owner Satisfaction and Promise 20 Percent Growth in Annual Savings

Success Story
Ford’s Innovative Customer Relations Programs Increase Owner
Satisfaction and Promise 20 Percent Growth in Annual Savings
Ford Motor Company launched several programs designed to
Executive Summary

increase car-owner satisfaction and the experience customers
CUSTOMER NAME
have with Ford after their purchase. Two new self-service Websites,
Ford Motor Company
www.customersaskford.com and www.dealersaskford.com, allow
visitors and dealers to easily find the information they need. In addi-
INDUSTRY
Automotive
tion, the company is expanding into Web 2.0 communication channels
to establish a direct dialogue with owners. These efforts will be inte-
ChAllENgES
grated across channels to help Ford improve customer and dealer
• Improve customer and dealer
experience
satisfaction while lowering overhead costs.
• Open new communication
channels to customers
Business Challenges
• Lower operating costs
When buying a car, the perception is that people make their decision
SOlUTIONS
by kicking tires, taking a test-drive, and obsessing over colors. But one
• Self-service Websites with intel-
of the most important factors in determining brand loyalty and future
ligent Q&A provide real-time
purchases is the customer care the buyer receives after his or her last
answers to customer and dealer
questions
purchase. “People spend more time interacting with the dealer and
• Cisco Unified Communications
manufacturer after they buy a car,” says Rosemary O’Malley, manager
across channels helps consolidate
of customer and dealer contact at Ford. “If they had a good experience
cal centers, reduce staff, and
every time the dealer changed the oil and tuned the engine, that builds
enable flexible business model
brand loyalty and repeat business.”
• New chat room and analysis of
car-related blogs help Ford gath-
O'Mal ey adds, “That’s why Ford is taking steps to streamline and improve
er customer feedback and assess
customer care using Web-based tools and other high-tech devices that
customer satisfaction
its customers expect from a leading-edge car manufacturer.”


– IP-connected vehicle to offer
another interaction channel
Not long ago, Ford customers seeking information about warranties,
with consumers
maintenance schedules, and other information had to navigate a rather
RESUlTS
complex Website. If they could not find the information quickly, they
• Tripled visits to www.customer-
logged off and called the company’s toll-free customer service num-
saskford.com and achieved a
ber. “Maintaining multiple call centers with 800 employees was not
5 percent cost savings
only expensive,” says O’Malley, “but it sometimes confused customers
• Estimated annual savings of
20 percent when dealer
because the call center databases did not store the same information as
support calls move to
the Website databases. As a result, car owners could receive conflicting
www.dealersaskford.com
information, which affected our customer satisfaction rate.”
• Improved company image and
products via feedback from blogs
and chat rooms
Cisco Internet Business Solutions Group (IBSG)
1
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Success Story
Solutions
Ford engaged the Cisco® Internet Business Solutions Group (IBSG) to resolve
these issues by developing a comprehensive plan to open new communication
channels with car owners, plus improve customer and dealer support while low-
ering costs. IBSG has the business expertise, knowledge of best practices, and
proven methodologies and governance models to help Ford achieve these goals.
Additionally, Ford engaged IBSG to create the innovative automotive “customer
experience demo,” highlighting the IP-connected vehicle, a vehicle that includes a
“ When it comes to cus-
broad spectrum of enabling technologies, as yet another channel to interact with
customers and demonstrate the future vision for real-time collaboration between
tomer relations, Cisco
the dealer and Ford during vehicle service. “When it comes to customer relations,”
understands the issues
continues O’Malley, “Cisco understands the issues and solutions. They helped us
and solutions. They
put a vision in place and then act on it.”
helped us put a vision
Darryl Hazel, president, Ford Customer Service Division and vice president,
in place and then act
Ford Motor Company agrees with O’Mal ey and feels that the relationship
on it.”
between Cisco and Ford has strengthened the relationship with its car owners
Rosemary O’Malley
and dealers. “Using the latest Web and phone technologies by Cisco,” explains
Manager of Customer
Hazel, “we are transforming the customer and dealer experience across the
and Dealer Contact, Ford
enterprise, while at the same time reducing costs. Additional y, Ford benefits
Motor Company
from other Cisco capabilities such as agent virtualization, which gives us global
flexibility within our business model.”
Self-Service Website with Intelligent Q&A Increases
Customer Satisfaction
The first step was to make the www.customersaskford.com Website more visible
and user friendly, then integrate the Website and cal center databases. O’Mal ey’s
team also added an online form that al ows visitors to e-mail questions directly
to a customer relationship agent, who places them in a higher priority for when
customers do call the center.
Plans are underway to replace the form with a click-to-call feature that lets
visitors click a button on the Website, type in their phone number, and receive
a call from an agent within 30 seconds. “Another benefit of the click-to-call
functionality,” explains O’Malley, “is that agents can teach customers who call
in how to find the information they want on www.customersaskford.com, so the
next time they need the same or similar information, they won’t have to speak
to a live person. The customer will receive faster self-service, and we will lower
our call center expenses. Yet another way to lower expenses is by using Cisco
technology to route the call to the right agent on the network as quickly as
possible reducing the customer’s hold time. The main focus of our effort is to
improve each customer’s experience when they contact Ford, and we are doing
just that.”
Prepared by Cisco Internet Business Solutions Group
2
Cisco Systems, Inc., IBSG Copyright © 2007 Cisco Systems, Inc. All rights reserved.

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Success Story
Dealer Website Improves Support
IBSG identified dealer support as another area where Ford could lower costs and
improve service to its dealer base and, by extension, its customers. Currently,
dealers interact with Ford by calling a toll-free number. Live agents staff over 40
call centers coast to coast, but because there is no central knowledgebase for
agents to pull data, dealers sometimes have to be put on hold while agents find
the information, which may not always be up to date. “We are currently building
a database of information for our agents to use,” says Mary Baumgartner, man-
ager of the Business Assistance Center, “and we will use that same database
“ Using the latest
on our new dealer self-service Website, www.dealersaskford.com, which will be
Web and phone
launched soon.”
technologies by Cisco,
we are transforming the
Blogs and Chat Rooms Provide Valuable Feedback
customer and dealer
Instead of waiting for customers to contact Ford, the company is expanding into
experience across the
new communication channels that allow the manufacturer to receive feedback
directly from customers on specific car models, features, service experiences,
enterprise while at the
and more. For example, Ford is monitoring 20 leading car-related blogs to see
same time reducing
what bloggers are asking or saying about Ford vehicles; a Ford representative
costs. Additional y, Ford
responds when appropriate. “It’s a great way to connect with Ford owners, estab-
benefits from other
lish a one-on-one dialogue, and correct any misinformation or misperceptions
Cisco capabilities such
that may be in the marketplace,” says O’Malley.
as agent virtualization,
Ford is also implementing a chat room centered on its new in-car communica-
which gives us global
tions and entertainment system cal ed Sync. This factory-instal ed, Bluetooth
flexibility within our
system al ows car owners to connect almost any mobile phone or digital media
business model.”
player into a Ford vehicle and operate it through the speakers and other dash-
board devices by voice command, steering wheel, or radio controls. “The chat
Darryl Hazel, President
room will be another direct link to owners,” states O’Malley. “It will give us an
Ford Customer Service
early indication of any concerns with the Sync product and be a good way to
Division and Vice
gather ideas for future enhancements that our customers want.”
President, Ford Motor
Company
Business Results
The changes IBSG suggested Ford make to its customer self-service Website
produced results faster than expected. Visits to www.customersaskford.com
more than tripled from an average of 80,000 a year to 250,000. And since
assimilating the Website and call center databases, Ford eliminated information
conflicts and the cost of maintaining two separate databases. “With regard to
answering customer questions via our Website and call centers,” notes O’Malley,
“satisfaction levels have increased significantly, along with the positive opinion
car owners have about Ford.”
Prepared by Cisco Internet Business Solutions Group
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Success Story
Improved Dealer Experience leads to 20 Percent Cost Reduction
“ We value Cisco IBSG’s
By 2008, one-third of Ford’s dealer calls will be moved to self-service Websites
collaborative role in
and Cisco Unified Contact Center Enterprise, a customer contact management
this endeavor. They are
application. The switch will lower costs over a 3-year period by 20 percent. But
an integral part of the
even more important, thanks to integrated communications across channels,
Ford will improve its dealer experience and provide them with the information
Ford team, and we can
they need faster.
always count on them
to give us cutting-edge
By monitoring consumer blogs, Ford has seen a 4 percent improvement in “sen-
timent towards Ford.” A company’s relationship with its customers is important to
advice and show us the
its long-term success. Tracking, evaluating, and improving that relationship “is a
art of the possible.”
never-ending journey,” says Hazel. “And it gets more exciting with each new idea
Darryl Hazel, President
and high-tech innovation that lets us better serve our loyal customers. We value
Ford Customer Service
Cisco IBSG’s collaborative role in this endeavor. They are an integral part of the
Division and Vice
Ford team, and we can always count on them to give us cutting-edge advice and
President, Ford Motor
show us the art of the possible.”
Company
More Information
The Cisco Internet Business Solutions Group (IBSG), the global strategic consulting arm of Cisco, helps Global Fortune 500 companies
and public organizations transform the way they do business—first by designing innovative business processes, and then by integrating
advanced technologies into visionary roadmaps that improve customer experience and revenue growth.
For further information about IBSG, visit http://www.cisco.com/go/ibsg
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