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Confidential waste is a term that is likely
foreign to most people, yet it is of the
utmost importance to many businesses.
In fact, there's a very good chance that
you and almost everyone you know has a
much closer tie to confidential waster
than you know.
Confidential waste refers to any sensitive
information that a business has in its
possession. This information might be as
part of paper files, digital files, CDs or any
other form that stores data.
A business may have confidential waste on
its new, high tech computer system or in
stacks of old paper files collecting dust in a
storeroom. Wherever it is, it's extremely
important that it's kept confidential and
It's natural to think of personal information
about clients and customers as the type of
confidential waste that needs protecting,
but there's a lot more to it than that. That's
not to say that the personal data or financial
information about customers isn't
important because it certainly is. It just
means that there's a lot more to the
confidential waste picture.
At the executive level of the business, you
may have legal contracts, strategic
forecasts or important correspondence that
needs protecting. If your business has an R
& D department, information regarding
new products, specifications or formulas,
recipes and plans may be vulnerable.
Sensitive information about your employees is likely part of the
human resources filing system. This may include performance
reviews, payroll information, medical records and discipline
reports or treatment programs certain employees have used.
In accounting, there are budget schedules, payroll statements,
information on suppliers and customers and different internal
reports. The sales and marketing department has contracts,
advertising strategies, training information and sales goals. More
training information can usually be found among the information
that deals with operations, not to mentions sensitive manuals and
Virtually every area of a business is bound to contain sensitive
information and confidential waste that needs to be protected for
the business to continue operating at an optimum level.
Considering the level of importance that goes along with keeping
confidential waste confidential, enlisting the help of an outside
business is the most efficient and effective way to go about it.
A reputable document shredding company specializes in
destroying sensitive documents in all forms, using the most secure
The key is to never allow anyone the opportunity to get their hands
or eyes on the information until it is destroyed.
Top document shredding companies will come into your business
and place all of the files that are slated for destruction into a
locked box or console. This way, no one who has access to the
building is able to get to the files that you want kept private.
When the time arrives for shredding, a rep from
the shredding company will unlock the box and
take your files to an on-site shredder. This often
takes place inside a truck that's parked outside
The shredding is confidential and done in such
a way that it will never be possible to
reconstruct the files. You can also choose to
have the confidential waste removed from the
business and destroyed elsewhere, but many
business managers and executives feel more at
ease when they know the information never left
the premises in its original form.
Once the job is complete, you should receive a
certificate or other written documentation
stating what was destroyed. You'll receive the
same kind of written certificate if you had
digital files or a hard drive destroyed instead of
The `how' of keeping confidential waste confidential is
valuable information for any business, but many people also
want to know the `whys'.
Identity theft is one `why' that many people are familiar with,
but once again, there's more to it than that. Identity theft is a
serious problem that typically consists of someone either
stealing information in order to clean out your savings or
borrow your identity to take out loans and credit.
If you're really unlucky, an identity thief may go out and
commit crimes using your identity. Once the personal
information is gathered, it doesn't take much for a skilled
identity thief to put together acceptable pieces of
identification with his picture and your data.
Complying with privacy laws is another important reason
that a business wants to keep confidential waste
confidential. More and more regions and jurisdictions are
passing legislation that deals with the document destruction
end of privacy.
Not complying can result in strong penalties, which will end
up causing damage to most businesses. One of the benefits
of signing up with a good shredding service is that they will
worry about the laws, so you can focus on running the
The security of your business is another big `why' when it comes to
keeping the confidential waste confidential. Just sit back for a moment
and imagine if all of the private business information that exists about
your company was to get into the hands of a competitor or someone
trying to cause harm to the business. Every business has proprietary
information of some kind, not to mention all the financial information,
contracts, reports and other data.
In a sense, the very existence and future of your business could depend
on how you choose to deal with the confidential waste issue. It may seem
a bit dramatic to put it that way, but if one of your clients has his or her
identity stolen or some top-secret company information gets out, you
could be looking at serious trouble. If prospective clients and even
current clients feel that their information isn't safe, they will form a long
line of people that take their business elsewhere.
Of all the areas you may want to cut corners in your business operations,
the destruction of your confidential waste can't be one of them. Take the
time to look for a good company, set up a schedule and then let them do
their job, so you can do yours.