Introduction to the Balanced Scorecard and Performance Measurement ...

Introduction to the Balanced Scorecard and Performance Measurement Systems
1
Chapter 1
Introduction to the
Balanced Scorecard
and Performance
Measurement Systems
by Christian C. Johnson
From the beginning, it is important to understand why measuring
an organization’s performance is both necessary and vital. An
organization operating without a performance measurement
system is like an airplane flying without a compass, a Formula One
race car driver guiding his car blindfolded, or a CEO operating
without a strategic plan. The purpose of measuring performance
is not only to know how a business is performing but also to
enable it to perform better. The ultimate aim of implementing a
performance measurement system is to improve the performance of
an organization so that it may better serve its customers, employees,
owners, and stakeholders.
If one “gets” performance measurement right, the data
A performance
generated will tell the user where the business is, how it is doing,
measurement
and where it is going. In short, it is a report card for a business
system enables
that provides users with information on what is working well and
an enterprise to
what is not. With this in mind, Chapter 1 provides an overview
plan, measure,
of the various performance measurement systems used today
and control its
by enterprises to drive improvements in overall organizational
performance
performance.
according to
A performance measurement system enables an enterprise
a pre-defined
to plan, measure, and control its performance according to a pre-
strategy

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2
Balanced Scorecard for State-Owned Enterprises
defined strategy. In short, it enables a business to achieve desired
results and to create shareholder value.
The major performance measurement systems in use today
are profiled below (in order of global adoption) and include
• The Balanced Scorecard
• Activity-based Costing and Management
• Economic Value Added (EVA)
• Quality Management
• Customer Value Analysis/Customer Relationship
Management
• Performance Prism
THE BALANCED SCORECARD
The balanced scorecard (BSC) is the most widely applied
performance management system today.1 The BSC was originally
developed as a performance measurement system in 1992 by Dr.
Robert Kaplan and Dr. David Norton at the Harvard Business
School. Unlike earlier performance measurement systems, the BSC
measures performance across a number of different perspectives—a
financial perspective, a customer perspective, an internal business
process perspective, and an innovation and learning perspective.
Through the use of the various perspectives, the BSC
captures both leading and lagging performance measures, thereby
providing a more “balanced” view of company performance.
Leading indicators include measures, such as customer satisfaction,
new product development, on-time delivery, employee competency
development, etc. Traditional lagging indicators include financial
measures, such as revenue growth and profitability. The BSC
performance management systems have been widely adopted
globally, in part, because this approach enables organizations to
align all levels of staff around a single strategy so that it can be
executed more successfully.
1 We will use the acronym BSC as a substitute for spelling out Balanced Scorecard. This saves
space and is easier on the reader.

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Introduction to the Balanced Scorecard and Performance Measurement Systems
3
An example of a BSC is shown below:
Figure 1: Example of a Balanced Scorecard
Financial Perspective
Return on Capital Employed
Cash Flow
Project Profitability
Profit Forecast Reliability
Sales Backlog
Customer Perspective
Internal Business Perspective
Pricing Index Tier II Customers
Hours with Customers on New Work
Customer Ranking Survey
Tender Success Rate
Customer Satisfaction Index
Rework
Market Share
Safety Incident Index
Business Segment Tier I Customers
Project Performance Index
Key Accounts
Project Closeout Cycle
Innovation and Learning
Perspective
% Revenue from New Services
Rate of Improvement Index
Staff Attitude Survey
# of Employee Suggestions
Revenue per Employee
Source: Kaplan and Norton. Putting the Balanced Scorecard to Work. Harvard Business Review. September-October 1993.
Organizations have adapted the BSC to their particular
external and internal circumstances. Both commercial and not-
for-profit organizations have successfully used the BSC framework.
Since 1992, Drs. Kaplan and Norton have studied the success of
various applications of the BSC in different types of organizations.
Companies have used as few as four measures and as many as
several hundred measures when designing a BSC performance
measurement system. Based on this research, it has been found
that a BSC framework using about 20–25 measures is the usual
recommended best practice. Smaller organizations might use fewer
measures, but it is generally not advisable to go beyond a total
of 25 measures for any single organization, holding company, or
conglomerate group of holding companies.

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Balanced Scorecard for State-Owned Enterprises
Financial
Figure 2: Example an “Ideal” Balanced
Scorecard
22%
Perspective #of Metrics
Weight
Financial
5
22%
Learning
22%
22%
and Growth
Customer
Customer
5
22%
Learning and Innovation
5
22%
Internal Processes
9
34%
34%
24 measures
100%
Source: Norton, David. 2000. Beware: The Unbalanced Scorecard.
Internal Processes
Figure 2 is drawn from an article written by Dr. David Norton.
The brief article explained the need for balancing the number of
measures in all four perspectives, with greater emphasis on process
measures, because the process perspective is the primary domain
through which organizational strategy is implemented.
Eight years after introducing the BSC, Kaplan and Norton
published an article entitled, Having Trouble with Strategy, Then
Map It! The article introduced the concept of a “Strategy Map”
to the BSC framework. A “Strategy Map” enables organizations
to clarify their strategy and assist organizations with creating their
BSC framework and measures. A generic corporate strategy map is
provided below to illustrate the “Strategy Map” concept.
Figure 3: Example of a “Generic” Strategy Map
Improve Returns
Broaden
Improve
Revenue Mix
Operating Efficiency
Financial
Increase Customer confidence
Customer
Increase Customer Satisfaction
in our advice
Through Superior Execution
Develop
Understand
Cross-Sell
Improve
Minimize
Provide Rapid
Customer
New Products
Products
Governance
Response
Segments
Problems
Internal Process
Increase Employee
Productivity
Develop Strategic
Provide Access
Align Personal
Skills
To Strategic Info
Goals
Learning and Growth (Employees)

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Introduction to the Balanced Scorecard and Performance Measurement Systems
5
As a result of continued research and innovations over the
last 15 years, the BSC has gone through an evolutionary process
of improvement, from performance measurement (1990–1996) to
performance management (1996–2000), to becoming a globally
recognized best practice for strategic management (2001–to present).
In fact, the benefits a firm can obtain from properly implementing
the BSC include
• Translating strategy into more easily understood operational
metrics and goals;
• Aligning organizations around a single, coherent strategy;
• Making strategy everyone’s everyday job, from CEO to the
entry-level employee;
• Making strategic improvement a continual process; and
• Mobilizing change through strong, effective leadership.
Although thousands of companies have adopted and
benefited from the BSC, it is the Balanced Scorecard Collaborative,
Inc. (BSCol) that has taken a leadership role in the evolution of the
BSC Methodology as it is adapted by more and more organizations
globally. BSCol is a consulting, education, training, research,
and development firm facilitating the worldwide awareness,
use, enhancement, and integrity of the BSC as a value-added
management process. BSCol is founded and led by the creators of
the BSC concept, Dr. Robert Kaplan and Dr. David Norton. The
company serves as a global center of BSC excellence and expertise.
BSCol merged with two other firms in 2005 to form Palladium
Group, Inc.—the largest global firm focused exclusively on strategy
execution services.
The BSC Methodology has been in use for 15 years. Early
adopters of the methodology were confined to developed markets
of the United States/Europe and later Asia/Australia. Adoption
of the BSC in transitional economies has been slow but growing
as evidenced by the case studies contained in later chapters. More
importantly, firms, including eGate Consulting and BearingPoint,
are increasingly spreading best practices to both the governments
and private sectors of emerging markets.

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Balanced Scorecard for State-Owned Enterprises
ACTIVITY-BASED MANAGEMENT (ABM)
Traditional cost accounting permeates most organizations and is
characterized by arbitrary allocations of overhead costs to items
being produced. Typically, the company’s total overhead is allocated
to goods produced based on volume-based measures (labor hours,
machine hours, etc.). The underlying assumption is that there is a
relationship between overhead and the volume-based measure.
Activity-based costing (ABC) was developed to provide better
insight into how overhead costs should be allocated to individual
products or customers. Businesses that do not use ABC typically
only make simple adjustments to allocate overhead costs that do
not accurately fit elsewhere. Businesses that use ABC link expenses
related to resources supplied to the company to the activities
performed within the company. Through the use of ABC, expenses
are allocated from resources to activities and then to products,
services, and customers.
Activity-Based Management (ABM) is a discipline that focuses
on the management of activities to maximize the profit from
each activity and to improve the value received by the customer.
Using the ABC
This discipline includes cost-driver analysis, activity analysis, and
approach,
performance measurement. ABM draws on ABC as its major source
companies
of information.
get insights
Using the ABC approach, companies get insights into
into profitable
profitable and profitless activities based on a customer or a product
and profitless
viewpoint. ABC then is a way of measuring which of the firm’s
activities based
activities generate revenues in excess of costs and, as a result, provide
on a customer
keen insight into what is really providing value for customers.2 ABC
or a product
is used by many organizations that implement the BSC because
viewpoint
ABC enables businesses to more accurately define and measure
their metrics (or, measures as referred to in later chapters).
2 Meyer, Marshall W. 2002. Finding performance: The new discipline of management.
In Business Performance Measurement: Theory and Practice, edited by Andrew Neely.
Cambridge University Press.

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Introduction to the Balanced Scorecard and Performance Measurement Systems
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The figure below provides a window into the value of ABC
vs. traditional accounting.
Figure 4: Comparison of Traditional and ABC Accounting
Traditional View
ABC View
Salaries
$375,000
Select Suppliers
$82,000
Benefits
$92,000
Procure Material
$175,000
Supplies
$47,000
Certify Vendors
$92,000
Phone
$8,500
Resolve Problems
$103,500
Travel $13,000
Expedite Shortages
$83,000
Total
$535,500
Total
$535,500
Firms that implement an ABC methodology are able to
• Identify the most and least profitable customers, products, and
channels;
• Determine the true contributors to (and detractors from)
financial performance;
• More accurately predict costs, profits, and resource requirements
associated with changes in production volumes, organizational
structure, and resource costs;
• More easily identify the root causes of poor financial
performance;
• Better track costs of activities and work processes; and
• Provide front-line managers with cost intelligence to drive
improvements.
While firms will likely benefit from ABC, the system is mainly
Successful firms
an accounting and cost-based method of viewing and analyzing an
use ABC in
organization and its activities. ABC also lacks the strategic and
combination
nonfinancial elements that are captured in the BSC. Thus, most
with the
successful firms use ABC to manage costs and gain insight into
balanced
their internal competitive advantages. ABC is particularly valuable
scorecard
initially as a management accounting and reporting tool, but has
to drive the
also proved valuable as providing metrics for use in the BSC’s
achievement of
internal process perspective. In other words, successful firms use
a firm’s strategy
ABC in combination with the BSC to drive the achievement of a
and competitive
firm’s strategy and competitive advantage.
advantage

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Balanced Scorecard for State-Owned Enterprises
ECONOMIC VALUE ADDED (EVA)
Stern Stewart Corporation developed in 1982 the Economic Value
Added (or, more simply EVA) as an overall measure of organizational
performance. EVA is both a specific performance measure and the
basis for a larger performance measurement framework. According
to Stern Stewart, EVA is a financial performance metric that is most
directly linked to the creation of shareholder value over time.
The definition of EVA is net operating profit less an
appropriate charge for the opportunity cost of all capital invested in
an enterprise. Mathematically it is
EVA = Net Operating Profit After Taxes
– ( Capital x Cost of Capital )
EVA is designed to give managers better information and
motivation to make decisions that will create the greatest shareholder
wealth. Since EVA is a single metric (although it can cascade down
Since EVA is a
and across an enterprise to evaluate the performance of specific
single metric, it is
investments) it is complementary to the BSC and can be included in
complementary
a BSC framework (for example, as a financial perspective measure).
to the balanced
Using EVA alone has been found to cause managers to invest in less
scorecard and
risky, cost-reducing activities rather than in growth activities. Also,
can be included
because it is a pure financial model, EVA does not serve as a vehicle
in a balanced
for articulating a strategy. When coupled with the BSC, the trade-
scorecard
offs between short-term productivity improvements and long-term
framework
growth goals can be managed.3
(for example,
Some criticize EVA as being a very complex framework that
as a financial
relies on complicated calculations. The “Cost of Capital” calculation
perspective
is particularly difficult to calculate and prone to errors that lead to
measure)
grossly misleading results. Also, EVA is not easily understood by
the majority of employees because of its complex framework and
calculations.
3 Kaplan, Robert. 2001. Integrating shareholder value and activity-based costing with the
balanced scorecard. Balanced Scorecard Report. 15 January.

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Introduction to the Balanced Scorecard and Performance Measurement Systems
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Consider a simplified calculation of EVA for an organization
called “Firm A.” Suppose Firm A generated net profit after taxes
of yuan (CNY)100 in 2006, and suppose that Firm A had capital
(plant, equipment, cash, etc.) of CNY100,000, if one determines
the prevailing cost of capital (both debt and equity) average 10%
during 2006 in the areas where Firm A raises capital, we can
calculate its “cost of capital” as being equal to 10% x CNY100,000
= CNY10,000.
The firm’s EVA would then equal –CNY9,900.
EVA = (Net Operating Profit After Taxes ) – ( Capital X Cost of Capital )
= CNY100 – (CNY100,000 * 10%)
= CNY100 – CNY10,000
= -CNY9,900
In other words, the firm lost value for its shareholders because
the firm’s capital was not effectively invested and used.
A more detailed view of the EVA framework and impact
analysis is provided below. The figure below (for a manufacturing
organization) shows the areas that have the highest impact on
EVA—those being operating expenses and working capital.
Figure 5: Example of a Framework for EVA Impact Analysis
Price
Revenue
Volume
Raw Materials
Raw Materi
NOPAT
Tax
Cost of Goods Sold
Labor
Operating Expenses
Operating Expenses
SG&A
Other
EVA
Cost of Debt
Cost of Capital
Cost of Capital
Cost of Equity
Plant and Equipment
Plant and Equipment
Capital Charge
Fixed Ca
Fixed C pital
Property
Capital Employed
Inventory
Inventory
Working Capital
Working Capital
Receivables
Receivables
Legend:
Payables
High Impact
Good Will
Medium Impact
Other
Low Impact
Intangibles
Intangibles
Source: Demystifying EVA and EVA Implementation. Finegan and Company, LLC. Presentation at Icelandic Management
Association. EVA Conference, November 16, 1999.

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Balanced Scorecard for State-Owned Enterprises
A major difficulty faced by firms implementing EVA is
the calculation of the “cost of equity” and the “cost of debt.” As
mentioned previously, small errors in this calculation can lead to
grossly misleading results. For example, the cost of equity is easiest
to measure for extremely liquid, publicly traded firms. Calculating
the “cost of equity” for private firms or those with limited liquidity
is difficult and inexact. Thus, firms that are not publicly traded
tend to avoid EVA as a performance measurement system.
QUALITY MANAGEMENT
Over the past few decades, many firms have adopted various quality
programs, such as Total Quality Management (TQM), Six Sigma,
European Foundation Quality Management (EFQM), and The
Baldridge National Quality Program. Such Quality Programs aim
to assist organizations to improve the quality of the manufacturing
and service offerings. A central tenet for all of these programs is
business performance measurement. For example, The Baldrige
National Quality Program measures businesses in seven categories
and the EFQM in nine.4
Although Quality Programs focus a firm on continuous
improvement, they are not well suited to measuring relative
Table 1: Framework Comparison of Baldridge and
EFQM Criteria
Baldrige Categories

EFQM Criteria
Leadership
Leadership
Human Resource Focus
People
Strategic Planning
Policy and Strategy
Process Management
Processes
Customer and Market Focus
Customer Results
Information and Analytics
Key Performance Indicators
Business Results
People Results, Society Results
Partnerships and Resources
Source: Baldridge,.EFQM Publications.
4 Kaplan, Robert S. and G. Lamotte. 2001. The balanced scorecard and Quality Programs.
Balanced Scorecard Report. 15 March.

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