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Free/Open Source Integrated Library Management Systems Comaprative analysis of Koha, PhpMylibrary and OpenBiblio Vimal kumar Asian School of Business Technopark Trivandrum [email_address] 16 November 2005 Presentation will cover Need for…
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  1. Free/Open Source Integrated Library Management Systems Comaprative analysis of Koha, PhpMylibrary and OpenBiblio Vimal kumar Asian School of Business Technopark Trivandrum [email_address] 16 November 2005
  2. Presentation will cover
    • Need for Free/Open Source software.
    • What is Free/Open Source software?
    • Features of free software
    • Features of open source software
    • Integrated Library Management System (ILMS)
    • Free/Open Source ILMS
    • Koha, PhpMylibrary and OpenBiblio
    • Findings
    • Suggestions
  3. Need for Free/Open Source software
    • Cost of commercial software's is very high
    • Commercial developers do not reveal the source code of their programs
  4. What is Free/Open Source Software?
    • Free/Open Source software is , software that users have the ability to run , distribute , study , and modify the program for any purpose.
  5. History of Free/Open Source Software
    • 1984 Richard Stallman formed Free Software Foundation (FSF).
    • 1991 Linus Torvalds developed Linux
    • 1994 Red Hat (commercial Linux) company founded.
    • 1998 “Open Source Initiative” was formed
  6. Features of Free Software
    • GNU public license (GPL).
    • Anybody can do anything with public domain works.
    • 73 % of free softwares registered under
    • GPL Licencse.
  7. Features of Open Source software
    • Historically evolved from free software.
    • Open source grants 4 freedom (run, study, distribute and modify).
    • Open Source Initiative License (OSI).
    • Open Source has a copyright holder.
  8. Integrated Library Management System (ILMS)
    • “ an automated library system that is capable of managing the operations of more than one basic library functions”
    • -UNESCO
  9. Modules of library processes in a n ILMS
    • Acquisition
    • Cataloguing
    • Circulation
    • OPAC
  10. Main objective
    • Evaluation and examination of free/open source ILMS.
    • To find a less costly and efficient library software.
  11. Popular commercial ILMS Rs. 50,000 SOUL Rs. 3,50,000 Alice for WINDOWS Rs. 4,50,000 LibSys Rs. 4,50,000 Libsuite Appoximate Price Name
  12. Free/Open Source ILMS
    • Avanthi Circulation System
    • Emilda
    • FireFly
    • Koha
    • PhpMylibrary
    • OpenBiblio
    • WEBLIS
    • OpenILS
    • PhpMyBibli
    • GNUTECA
    • PMB
    • Learning Access ILS
    • FireFly
  13. Koha OpenBiblio PhpMyLibrary
  14. License: The GNU General Public License Developer: Horowhenua Library Trust, New Zealand Operating System: Linux, Windows . Programming Language: Perl Functional Modules: Acquisition Cataloguing, Circulation, Serial Control Home Page : www.koha.org
  15. Koha features web-based OPAC, circulation and management interfaces, MARC21 and UNIMARC support, Z39.50 server, Online Reservations& Renewals, E-mail Overdue Notifications. Virtual Shelves Barcode Generator
  16. Developer: Dave Stevens License: GNU General Public License (GPL) Operating System: Linux, Windows Programming Language: PHP Functional Modules: Acquisition, Cataloguing, Circulation Home Page: http://obiblio.sourceforge.net /
  17. OpenBiblio features Barcode input web-based OPAC, circulation and management interfaces, MARC support, Online Reservations& Renewals, Barcode Generator Report Generator Interface customization
  18. Developer: Polerio Babao License: GNU General Public License (GPL) Operating System: Linux, Windows Programming Language: PHP, PL/SQL, Python Functional Modules: Acquisition Cataloguing Circulation Home Page: www.phpmylibrary.org
  19. PhpMyLibrary features web-based OPAC, circulation and management interfaces, MARC support, CDS/ISIS conversion Online Reservations& Renewals, Report Generator Interface customization
  20. Methodology of the study
    • Selection of free/open source ILMS
    • Installation and running the softwares entering sample data
    • Data collection using a checklist
    • Scoring of software performance
    • Computation of the performance of free/open source ILMS
  21. Data collection list 1. ACQUISITION Selection of Items Duplicate checking Selection of Vendors Ordering Claiming Receipting Fund control Reports & statistics 2. CATALOGUING Recording Creation Duplicate checking Record editing Authority control Cataloguing copies Key word/ thesaurus generation Import & export of data 3.PUBLIC ACCESS CATALOGUE Normal search Advanced search Search strategies Status enquiry Print provision Prompts & Help massages Disposition of retrieval data Internet access Other catalogue forms 4.CIRCULATION Patron & Items files Setting parameters (Issue, return, renewal fees, fine etc) Issue and Return Fines & overdue notice Holds & recalls Reservations Renewal Short term loans Interlibrary loans Reports & statistics 5 SERIAL CONTROL Fund control Ordering Receipting Claiming Binding 6.Management information Tools for the analysis of statistical information 7.System maintenance User assistance (Manual/ literature) Security of records and files Up- gradation Customization
  22. Scoring Scheme 0 Not available 1 Poor 2 Average 3 Good 4 Very good 5 Excellent
  23. Acquisition –Analysed data 0 (0%) 0 (0%) 32 (80%) Total 40 0 0 4 Reports & Statistics 0 0 4 Fund Control 0 0 4 Receipting 0 0 4 Claiming 0 0 4 Ordering 0 0 5 Selection of Vendors 0 0 3 Duplicate checking 0 0 4 Selection of Items OpenBiblio PhpmyLibrary Koha Score Sub-functions
  24. Cataloguing – Analysed data 16 (45.72%) 15 (42.86%) 26 (74.29%) Total 35 3 4 3 Export & Import Data 3 3 4 Keyword/ thesaurus generation 4 2 4 Cataloguing copies 0 0 3 Authority control 3 3 4 Record editing 0 0 3 Duplicate checking 3 3 5 Record creation OpenBiblio PhpMyLibrary Koha Score Sub functions
  25. Circulation- Analysed data 29 (58%) 26 (52%) 40 (70%) Total 50 2 3 3 Reports & statistics 0 0 4 Interlibrary loans 0 0 3 Short term loans 4 3 4 Renewal 4 3 5 Reservations 4 3 3 Holds & recalls 4 3 4 Fines & overdue notices 4 4 5 Return 4 4 5 Setting parameters (Issue return, renewal, fees, fine, etc. 3 3 4 Patrons & Item files OpenBiblio PhpmyLibrary Koha Score Sub- functions
  26. Serials Control: Analysed data 0 (0%) 0 (0%) 25 (100%) Total 25 0 0 5 Binding 0 0 5 Claiming 0 0 5 Receipting 0 0 5 Ordering 0 0 5 Fund control OpenBiblio PhpMyLibrary Koha Scores Sub- functions
  27. Online Public Access Catalogue (OPAC): analysed data 13 (28.89%) 31 (68.89%) 34 (75.56%) Total 45 0 3 4 Other catalogue form 5 5 5 Internet access 0 4 2 Disposition of retrieval data 1 1 2 Prompt & help messages 0 4 3 Print Provision 5 5 5 Status enquiry 0 3 4 Search strategies 0 3 4 Advanced search 2 3 5 Normal search OpenBiblio PhpMyLibrary Koha Scores Sub- functions
  28. Management of information-Analysis of data 0 (0%) 0 (0%) 1 (20%) Total 5 0 0 1 Tools for analysis of statistical information OpenBiblio PhpMyLibrary Koha Score Sub- functions
  29. System maintenance facilities- Analysis 11 (55%) 10 (50%) 17 (85%) Total 20 4 3 5 Customization 3 3 5 Up- gradation 3 3 4 Security of records & files 1 1 3 User assistance (manual/ literature) OpenBiblio PhpMyLibrary Koha Scores Sub- functions
  30. Summary of Findings 13 31 34 Public Access Catalogue (OPAC) 0 0 25 Serial Control 69 (31.36%) 82 (37.27%) 173 (78.63%) Total 16 15 26 Cataloguing 11 10 17 System Maintenance Total 0 0 1 Information management 29 26 38 Circulation 0 0 32 Acquisition OpenBiblio PhpMyLibrary Koha Scores Functions/ sub- functions
  31. Findings
    • Koha satisfies all the functional requirements of a library management system.
    • Acquisition and serial control are not available in PhpMyLibrary and OpenBiblio.
    • PhpMylibrary and OpenBiblio are suitable for libraries with small collection.
    • Free/Open Source softwares does not need the initial costs of commercial software.
    • It enables libraries to have greater control over their computer environment.
    • Free/Open Source ILMS have all the features of commercial system available in the market.
    • Most of the free/open source ILMS are OS independent.
    • Installation is the most difficult part in free/open source software.
    • Documentation is not sufficient for free/open source library systems.
  32. Suggestions
    • Need for librarians to try with free/open source softwares.
    • Need for constituting a committee consisting of librarians and computer professionals .
    • Library professionals should be involved in the free/open source ILMS development projects
  33. Thank you Vimal kumar Asian School of Business Thiruvananthapuram [email_address]

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