Six Best Practices of Knowledge Management
The quality and efficiency of your service operations can be improved with the implementation of knowledge
management in the contact center. Customers benefit from interactions with more knowledgeable agents, who are
empowered to resolve issues with greater speed, accuracy and consistency. This implementation can help in reducing
agent training costs, while job satisfaction increases as interactions with customers become more positive.
Implementing knowledge management, however, requires careful planning. Success depends on an implementation
with targeted goals and the development of knowledge that is closely aligned with service needs. The six best
practices we have found are most crucial to success. They are:
1. Set Goals and Objectives
Your chosen goals and metrics wil guide your knowledge management implementation. To set the goals for your
knowledge management deployment, identify the areas that are most critical to your company’s service operations,
and then determine the metrics against which the deployment wil be measured.
2. Successful Implementation Strategy
An effective customer service implementation strategy requires a complete implementation team that ensures the
development of high quality knowledgebase content and a realistic rol -out plan.
3. Design a Robust Knowledgebase
A robust knowledgebase contains content that is appropriate to customer questions and can be easily traversed to
find the best possible answer in the shortest amount of time. The knowledgebase design plan should be implemented
to ensure it can be created quickly and made available while maintaining content accuracy and validity.
4. Develop Useful Content
Make sure that service-related content is targeted so that it wil speed up the inquiry resolution process and increase
the consistency of resolution. Too little information and coverage wil be inadequate. Too much information and
agents wil waste time looking through large numbers of search results to find the right information. The “right” size
of a knowledgebase is achieved when there is a balance between the quantity and quality of information in it. The
key to optimizing knowledge is to consider the most valuable knowledge to be included and content be made most
5. Optimize User Experience –
Agents wil benefit most from knowledge architecture that fol ows an interactive guidance methodology that are
attuned to the agent’s level of skil , domain expertise or corporate requirements.
6. Constantly Improve Knowledge
Optimizing content is not a one-time activity. Once implemented, knowledgebase must be constantly monitored with
new content added, erroneous content adjusted and obsolete content removed on a regular and timely basis. It is
most important that content in the knowledgebase reflects solutions which have been proven in the real world of
front-line customer support. This can be achieved in two ways:
Enabling agent and customer contribution to the knowledgebase
Analyzing service data to determine content usage trends
In combination with solutions for eservice, web self service and call centers, these practices have helped support
organizations achieve a level of service that drives higher rates of customer satisfaction and loyalty, agent
productivity and operational efficiency. The above techniques for continuous knowledge improvement should be
combined with the use of service analytics to identify solution usage trends and determine where gaps in knowledge
Learn more about :- email response & agent desktop