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# What is the Importance of EDMS in Business Compliance?

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In business, compliance means to comply with the existing rules and regulations. It is a must for a farm to stay in business and to gain the confidence of the clients and customers. It is also important to avoid trouble with law enforcement agencies.
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What is the Importance of EDMS in Business Compliance?
In business, compliance means to comply with the existing rules and regulations. It is a
must for a farm to stay in business and to gain the confidence of the clients and customers.
It is also important to avoid trouble with law enforcement agencies. Like the Sarbanes Oxley
Act of the U.S., many of these regulations require maintenance of business records in
specific formats for a specific period of time. Systematic attention to compliance issues help
to save substantial costs.

For making your business compliant, it is important to
train your employees to attend to compliance issues. If
your business doesn’t have such trained employees, it
can lead to high costs with unsatisfactory results. To
be compliant, document maintenance is a must for
organization. Most importantly, the organizations have
to maintain documents in specific formats and for
specific time.

Here lies the importance of Electronic Document Management System:
 Electronic Document Management System
(EDMS) make compliance easier by ensuring
maintenance of records in standard formats
required by regulations.
 They preserve documents for the required
specific periods of time. They use retire-by
meta-tags to preserve documents.
 They can make automatic audit trial and detect
the unauthentic documents. So it becomes easy
to change and delete them.
 Audit trial records when and by whom a
document is accessed, what he/she did with the
document. This trial is a great step to ensure
the security of the documents.
 Another important thing is that electronic
discovery of particular documents or information is far speedier under an EDMS.

Compliance is a complex process but businesses can’t neglect it. Non-compliance not only
leads to trouble with law enforcement authority but can make business damage. Reputation
of a business farm will be in a “pressure-cooker” situation if it doesn’t prove it as a
compliant farm. Electronic Document Management Systems is the best option to cope with
the existing rules and regulations.

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